Legal Administration Officer | Wellington

Job Description

Mō te Tari o te Kaitiaki Mana Tangata – About the Ombudsman

The Chief Ombudsman works with his staff to help New Zealanders in their dealings with government agencies. The focus is on handling complaints against government agencies, undertaking investigations and inspections, and encouraging good administration. The Chief Ombudsman is independent and impartial, with the goal of fairness for all.

Mō tō mātou tira – About the team

The Legal team directly supports the Chief Ombudsman. This team is responsible for all legal advice and services in the Office of the Ombudsman. Most of the legal work involves supporting the Ombudsman's core functions (including under the Ombudsmen Act 1975, the Official Information Act 1982, the Crimes of Torture Act 1989 and the Protected Disclosures Act 2000), but the team is also responsible for legal input into corporate and governance matters.

Mō te tūranga - About the role

The Legal Administration Officer provides administrative services required to support the successful delivery of legal services by the Legal team.

This includes coordination, planning, tracking work, reporting, data entry and analysis, and email and diary management.

You also may be required to provide similar types of support for other teams in the office as work volumes and demand permit and require. This aspect of the position is to encourage ongoing professional development and the sharing of institutional knowledge.

He kōrero mōu – About you

To be successful in this role you will have:

• Demonstrated experience in administration, planning and coordination roles
• Experience in a legal support role and a working understanding of legal words and concepts
• A proven track record of experience and success in providing personal assistance and administrative support to managers and teams
• Strong attention to detail, and the ability to work effectively across multiple activities in a fast-paced and highly collaborative setting
• Excellent oral and written communication skills
• Proven analytical and problem solving abilities, including the ability to apply analysis to generate practical and sound solutions

Te painga o te mahi tahi me mātou - Our benefits, what we offer

Becoming part of an exceptional team in a dynamic organisation, where the work is challenging and rewarding. Your development and growth will be nurtured, and your work recognised and valued.

• Genuine career progression opportunities and professional development through training and mentoring by senior members of your team.
• Flexible working options
• Competitive remuneration
• Two extra Annual Leave days after 12 months of employment
• Onsite gym and personal trainer, free to all employees
• Three paid office holidays between Christmas and New Year
• Employee Assistance Programme (EAP)

Me pēhea te tono - How to apply

To apply, click on the ‘Apply Now' button where you will need to register through our online career centre, complete our application form and upload your CV and cover letter. For further information about this vacancy please email [email protected].

All applicants will have a legal entitlement to work in New Zealand. Appointees will be subject to a criminal convictions check and may be required to achieve and maintain a NZ Government (NZSIS) security clearance.

The Office of the Ombudsman encourages and supports all our workers to be vaccinated against COVID-19. The current position of the Office however, does not require COVID-19 vaccination as a condition of this role. Please note that the Office may, if a risk assessment identifies the need, introduce a vaccination requirement for managing an epidemic.

As the Ombudsman's role is to provide “fairness for all” New Zealanders, it is important that our staff represent New Zealanders from all walks of life. We value your individuality and how you can contribute to our team. We encourage applicants from all walks of life.

Depending on skills and experience the salary is expected to be between $53,388 to $71,384.

Applications close 5pm, 19 May 2024.